- our prospective, current and former partners, who are natural persons or the representatives or persons of such partners who are legal entities, including our shareholders, suppliers, agents, partners, consultants and competent authorities;
- our platform and website’s visitors and any third parties following our company.
1. What type of personal data do we collect?
We collect basic identification information about all individuals with whom we interact, such as your name, surname, title, position, company name, address (incl. city, country, zip code), phone number, email address, signature, and digital signature.
The information may either be directly provided by you, communicated to us by the legal entity whom you work for (e.g. if you are the contact person designated by your employer to interact with us) or obtained from publicly available sources (e.g. social media profiles).
2. How do we collect your personal data?
We collect your personal information as part of our contractual relationship, or when you provide it to us, or interact with us directly, for instance registering on our digital platforms;
We collect your personal information while monitoring our technology tools and services, including our websites;
We may collect or receive information about you from other sources, such as keeping the contact details we already hold for you accurate and up to date using publically available sources.
3. Personal data about other people which you provide to us
4. How do we protect your personal information?
We will take appropriate technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
5. Whom do we share your personal data with?
5.1 Transfer to third parties
We may transfer or give access to personal data to third parties outside Timiti such as Timiti’s third party contractual parties or Timiti’s affiliated companies to complete the purposes listed below, to the extent they need it to carry out the instructions we have given to them. Such third parties may include:
- third parties who process personal data, such as our (IT) system providers, website designers and hosting providers, payment service providers, banks, insurance companies, social security bodies, email delivery service providers, database and cloud providers and consultants;
- any third party to whom we assign or novate any of our rights or obligations under a relevant agreement;
- our advisors and external lawyers in the context of the sale or transfer of any part of our business or its assets;
- any national and/or international regulatory, enforcement or exchange body or court where we are required to do so by applicable law or regulation or at their request.
The above third parties are contractually obliged to protect the confidentiality and security of your personal data in compliance with all applicable laws and regulations.
5.2 Transfers outside the European Economic Area
The personal data transferred by Timiti may also be processed in a country outside the European Economic Area (“EEA”), being the EU Member States, Iceland, Liechtenstein and Norway. Non-EEA countries may not offer the same level of personal data protection as EEA countries.
If your personal data is transferred outside the EEA, we will put in place suitable safeguards, in particular standard or ad hoc contractual clauses, to ensure such transfer is carried out in compliance with the applicable data protection rules. You may request additional information in this respect and obtain a copy of the relevant safeguard by exercising your rights as set out below.
6. For which purposes do we process personal data?
We may use your personal data for the following purposes only:
- providing products or services you may have requested, including through our platform as instructed or requested by you or your organisation;
- managing and administering your or your organisation’s business relationship with Timiti, including processing payments, accounting, auditing, billing, collection, and support services;
- to comply with our legal and regulatory obligations including our compliance with court orders and exercises, to defend our legal rights, to provide reporting to and/or collaborate during audits conducted by regulatory bodies, and to comply with record keeping obligations (for example to keep records for tax purposes);
- to analyse and improve our services and communications to you;
- to protect the security of and manage access to our premises, IT and communication systems, online platforms, websites and other systems, and to prevent and detect security threats, fraud or other criminal or malicious activities;
- for any purpose related and/or ancillary to any of the above or any other purpose for which your personal data was provided to us;
- because the processing is necessary to perform our contractual obligations towards you or to take pre-contractual steps at your request;
- because processing is necessary for purposes of our legitimate interest or those of any third party recipients that receive your personal data, provided that such interests are not overridden by your interests or fundamental rights and freedoms.
Where you have expressly given us your consent, we may process your personal data also for the following purposes:
- communicating with you through the channels you have approved to keep you up to date on the latest legal developments, announcements and other information about Timiti’s services, products, technologies, events and projects;
- conducting surveys, marketing campaigns, market analysis or other promotional activities or events;
- collecting information about your preferences to create a user profile to personalise and foster the quality of our communication and interaction with you.
A cookie is a package of data containing a string of text that identifies you as it travels between your computer and ours. This helps to ensure that the right information is delivered to the right destination.
8. For how long do we retain your personal data?
Your personal data will be deleted when it is no longer reasonably required for the permitted purposes defined above or you withdraw your consent (where applicable) and we are not legally required or otherwise permitted to continue storing such data. We will, in particular, retain your personal data where required for Timiti to assert or defend against legal claims until the end of the relevant retention period or until the claims in question have been settled.
9. What are your rights regarding your personal data?
On the basis of applicable laws, including GDPR to which certain rights are extended to Swiss residents and subject to certain legal conditions, you have the right to request a copy of the personal data about you which we hold, to have any inaccurate personal data corrected, to request that your personal data be deleted and to object to or restrict our using of your personal data by sending an email to GDPR@Timiti.ch.
If you object to the processing of your personal information or withdraw your consent previously given we will respect that choice in accordance with our legal obligations.
Your objection or withdrawal of any previously given consent could mean that we are unable to perform the actions necessary to achieve the purposes set out above or that you may not be able to make use of the services and products offered by us. Please note that even after you have chosen to withdraw your consent we may be able to continue to process your personal data to the extent required or otherwise permitted by law, in particular in connection with exercising and defending our legal rights or meeting our legal and regulatory obligations.
We must ensure that your personal data is accurate and up to date. Therefore, please advise us of any changes to your information by sending an email to GDPR@Timiti.ch.
11. How to get in touch with Timiti?
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